Coronavirus (COVID-19) Pupils, Parents and Staff Privacy Notice
This Privacy Notice has been written to inform pupils, parents and staff of South Gosforth First School about how we are using your information in light of the measures that have been introduced in response to the Coronavirus (COVID-19) pandemic. This Privacy Notice should be read in conjunction with our standard Pupils and Parents, and Employees Privacy Notices.
Who are we?
South Gosforth First School is a ‘Data Controller’ as defined by Article 4 (7) of GDPR. This means that we determine the purposes for which, and the manner in which, your personal data is processed. We have a responsibility to you and your personal data and will only collect and use this in ways which are compliant with data protection legislation.
The school has appointed Veritau Ltd to be its Data Protection Officer (DPO). The role of the DPO is to ensure that the school is compliant with GDPR and to oversee data protection procedures. Veritau’s contact details are:
Schools Data Protection Officer
01609 53 2526
*Please ensure you include the name of the School in all correspondence with the DPO
What information are we collecting?
The categories of information that we collect, hold and share include the following:
• Basic personal information (e.g. name, pupil number, DOB and address) (pupils, parents and staff)
• Safeguarding information (pupils)
• Job role and evidence of employment in this role (parents)
• Attendance information (pupils and staff)
We will also process information which may include ‘special category’ data about our pupils including:
• Information which identifies children that are ‘vulnerable’ (those who have a social worker, such as children in the care of the Local Authority and those children and young people up to the age of 25 with education, health and care (EHC) plans)
• Relevant medical information (pupils and staff)
Why do we process your personal data?
We are processing this information to facilitate the provision of care for vulnerable children and the children of critical workers.
• Processing pupil information to facilitate their learning and meet any care requirements that they have.
• Processing parents’ employment information to confirm their status as a critical worker.
• Processing the information of staff members who have been redeployed in order to meet resourcing needs.
Any personal data that we process about our pupils and parents is done so in accordance with Article 6 and Article 9 of GDPR:
Article 6 (c) legal obligation
Article 6 (d) public task
Article 6(b) contract (for staff)
Article 9 (b) Employment, social security and social protection (for staff)
Article 9 (g) Reasons of substantial public interest
Please refer to our standard Pupils and Parents and Employees Privacy Notices for further information about the lawful basis we rely upon to process your data.
Who do we obtain your information from?
Much of the information we process will be obtained directly from you. We will also process information received from:
• Department for Education (DfE)
• Local Education Authority. If your child is attending our school as a result of the COVID-19 pandemic response and your child’s previous school was in a neighbouring LEA, then we may need to obtain information from this LEA.
• Previous schools attended
Who do we share your personal data with?
We are obliged to share attendance data with the Department for Education during this time. The following information will be shared:
1. The names of all children who are in attendance on each day
2. If the child is not enrolled at your school, the name of the school where the child is enrolled
3. Whether the child is present on each day
4. Whether the child has parents who are critical workers
5. If the child is vulnerable e.g. they have on an education health and care plan (EHCP), have a social worker (CiN), or are looked after children
6. If the child is on an EHCP
7. If the child has a social worker
8. The time the child signed into the school
9. The time the child signed out of the school
We may also be required to share information with neighbouring Local Education Authorities if your child is attending our school as a result of the COVID-19 pandemic response and your child’s previous school was in a neighbouring LEA.
For further details about who we share information with, please see our full Pupil and Parents and Employees Privacy Notices.
How long do we keep your personal data for?
We will only retain your data for as long as it is necessary to do so. In respect of parents, we will not retain a copy of the evidence that you provide to us to prove that you are a critical worker.
For further details about retention of your data, please refer to our full Pupils and Parents and Employees Privacy Notices.
What rights do you have over your data?
Under GDPR data subjects have the following rights in relation to the processing of their personal data:
• to be informed about how we process your personal data. This notice fulfils this obligation
• to request access to your personal data that we hold, and be provided with a copy of it
• to request that your personal data is amended if inaccurate or incomplete
• to request that your personal data is erased where there is no compelling reason for its continued processing
• to request that the processing of your personal data is restricted
• to object to your personal data being processed
If you have any concerns about the way we have handled your personal data or would like any further information, then please contact our DPO on the address provided above.
If we cannot resolve your concerns you may also complain to the Information Commissioner’s Office (the Data Protection Regulator) about the way in which the school has handled your personal data. You can do so by contacting:
First Contact Team
Information Commissioner’s Office
firstname.lastname@example.org // 0303 123 1113
A warm welcome to South Gosforth First School
It is my pleasure to introduce you to our school website. South Gosforth First School is a large first school with currently around 300 pupils on roll. We pride ourselves in providing a safe, welcoming and vibrant school setting which is truly at the heart of our local community. We are a valued member of ‘The Gosforth Schools Trust’ and we work closely with all of our neighbouring first and middle schools in order to learn from each other and keep developing together through shared support and collaboration.
At South Gosforth First School we believe that all children are special and have their own unique talents which are just waiting to be unlocked. We seek to provide an aspirational, creative and truly irresistible curriculum which enables all pupils to flourish, running alongside a broad range of enriching and memorable experiences that stimulate our children’s interest about the world around them. We are in a fantastic geographical location with excellent transport links, which enables us to access the rich cultural and historical heritage that exists in Newcastle and further afield.
We are lucky enough to be part of a wider school community who have a strong set of skills; whilst we acknowledge the challenges that busy family life can bring, we are keen to utilise the talents and abilities of our parent body as much as possible in order to benefit everyone in school. We embrace our diverse school population and see this as a valuable asset in helping us all to respect and appreciate each other and our differences.
Our enthusiastic staff team is comprised of experienced and reflective practitioners who are fully equipped to support our pupils’ academic, physical and creative development. We encourage all children to play an active part in their learning and aim for excellence in achievement in reading, writing and maths and across the wider curriculum. Currently our curriculum is under review but one of our key aims is that children should leave in Year 4 knowing what they are good at and what they enjoy, so we give pupils many different high-quality opportunities whilst they are here including singing, dancing, playing sports, investigating and exploring in science, researching in history and geography and creating in art – at South Gosforth First School learning really is an adventure! Running parallel to this, we fully recognise the importance of meeting the social and emotional needs of our pupils and we pride ourselves in providing a range of nurturing opportunities to ensure that our children are happy young people who have a strong set of core values and show kindness and empathy to others.
For those families that are already a part of our school community, we thank you for your wonderful children, your commitment to our work and your support in all that we do. For the families who are thinking of joining us, please feel free to call our school office and arrange a visit – everyone is welcome. We look forward to meeting you!